Terms and Conditions:

Conference Registration

Aspirants who are willing to attend LUMIMINDS conferences can confirm their slots in their respective categories by registering to the conference. We provide three modes of payment gateways for completing the registration process.

Payment Modes

Online: Stripe/Razor Pay

PayPal

Bank Transfer

Registration Confirmation/Payment Receipt

Once the registration is received from the participant, confirmation is sent to the respective registrant immediately via e-mail.

Payment receipt will be sent in 24 hrs after the payment is done/confirmation received from the Bank

Official Invitation Letter

Conference Organizers will sent an Official Invitation Letter, once the registration process is completed. This invitation letter can be used for applying VISA and for applying funds from their respective Universities or Institutions.

Accommodation Cancellation:

As conference organizers we hire hotels for respective time towards conference venues and for providing accommodation for our delegates.

Therefore we request all the participants who booked especially accommodation, contact us as early a possible maximum with in 30 days of the conference dates for any cancellation or for any changes in the arrival. This is because , hotels will have their own cancelation policies. Hence LUMIMINDS will advice the cancellation policy of respective hotel, prior to cancelling or amending your booking, to ensure you are fully aware of any non-refundable deposits.

Registration Transfer

Due to sudden unfavorable or busy schedule, registration can be transferred to their colleagues by taking prior confirmation from the respective conference manager by writing an email that includes the substituent name, affiliation, Participation category.

Confirmation will be sent by modifying the payment receipt with necessary changes. The substitute participant has to carry this payment receipt to the conference.

For more details contact:  contactus@lumiminds.info

Registration Postponement

Due to sudden unfavorable or busy schedule, Registrant speaker/delegate can transfer his/her registration to any one of the related LUMIMINDS conferences with in one year. 

For more details contact: 

Conference / Program Amendments

Any changes in the conference schedule will be notified immediately to all the registered attendees via by e mail or will be displayed in the respective conference websites. So, we request to plan accordingly.

Conference amendments will be only due to natural calamities or sudden terrorist explosions. At this point Conference dates will be changed to alternate dates or conference venue may be changed under severe circumstances. As these situations are unexpected, we request all the speakers/delegates to cooperate with us. No refund will not be granted at these circumstances. Due to change in the schedule or venue, some speakers/delegates may unable to attend to the alternate dates/venues.  We can understand the busy schedule of the speakers/delegates, so we give a chance to attend any of our conference related to your core area. We will transfer your registration to the respective conference of your interest. No extra charges will be collected, only need to pay for accommodation if the venue is been changed. And coming to program amendments, once after the final scientific program is been shared to all the attendees, some changes may be taken considerations from the speaker before the commencement of the conference. Considerations like, flight delay, early check in etc, at this point presentations order will be changed and will be notified to all by the conference chair/ Moderator before starting of the conference. Request to cooperate with us.

Data Protection

Submitted Abstracts received from the respective speaker will only be published after strict review process by our reviewers in our final scientific program book and in conference proceedings. Presentation of the Speaker will be asked by the organizers before or at the time of conference schedule only because to copy into the Desk top/Laptop to avoid time. Once the presentation is done, with the request of the Speaker, presentation slide will be deleted from the organizers system. Or else, Speaker may use their personal lap top at the time of conference with prior confirmation from the Conference Manager. We LUMIMINDS assure to all the Speakers that scientific research data will not be published or used by us until we have a exact confirmation from the Speaker.

Privacy Policy

Registered Speaker/Delegate for LUMIMINDS conferences personal information will not be shared to any one by any means of media. Except, LUMIMINDS as the conference organizer has the right to use the Speaker/delegate profile/affiliation information in all the supporting links and websites of LUMIMINDS for promotional purpose of the conferences only. Other than this, no means of sharing the information of the Speaker/delegate is completely against the law and the concerned person can avail Privacy policy protection rights.

 

Liability

LUMIMINDS conferences cannot be held liable for any loss, liability or damage to personal property.

VISA

Keeping in view of strict procedures by the respective immigration offices due to security reasons, we request you to go for VISA process immediately once you register for the conference. Necessary documents for VISA processing viz., Official Invitation Letter and Hotel Venue Confirmation letter will be provided by the Organizers. Except these two documents, no other official assistance will be provided from the organizers.

Travel – Health Insurance

The registration fee will not include any kind of insurance. It is the sole responsibility of the delegate to arrange appropriate insurance cover prior to attend the conference.

Speaker Guidelines

  • Presentation will be in English Language only.
  • Presentation by Power point with 15-20 Slides
  • Duration of the presentation is 30 min (25 min presentation and 5 min for discussion)
  • Stick to the time allocated for your presentation and cooperate with the session Chair.
  • Presentation topic should be related to the theme of the conference
  • Make sure the slides are readable. Use clear font and visible size.
  • Speaker should check-in with the session organizer/onsite coordinator BEFORE the presentation session begins.  Presentation Slides should be loaded into the conference Laptop/desktop prior to the conference start up and after the presentation it will be deleted from our system. A/V equipment will be set up in the conference room before the presentation.
  • Slides, Videos or any graphical representation in the presentations should be compatible or else speaker can give presentation in their own lap tops with prior intimation so that necessary arrangements can be made.
  • Your Abstracts will be posted on the conference website, conference proceeding journals and other printed marketing materials. So please make sure the content is concise, accurate and clear before submitting the abstracts. All abstracts are subjected to peer review and are expected to meet the standards of academic/scientific excellence.
  • Presenting Authors need to include their complete correspondence details in the submitted abstract (mailing address, office phone number, email address and fax number). Along with Corresponding Author if present and other authors details along with their University/Institutional Affiliation details
  • Digital Object Identification (DOI) number will be issued  in the conference proceeding journal to all the accepted abstracts by Crossref
  • Because of the high quality of our speakers, we promote our speakers and their profile on our website and social media.
  • LUMIMINDS CONVENTIONS will not provide speaker honorariums or reimburse for expenses.

Poster Guidelines

  • All presenting posters should summarize the research information concisely and attractively
  • Size of the poster should be 1m X 1m
  • Title should draw interest so keep be short and clear title.
  • Text should be clear and to the point.
  • Word count of about 300 to 600 words
  • Use bullets, numbering, and highlighting headlines makes the poster easy to read and differentiate
  • Effective use of graphics, color and fonts
  • Overall the poster should be Consistent and clean layout
  • Presenting Authors need to include their complete correspondence details in the Poster (mailing address, office phone number, email address and fax number). Along with Corresponding Author and other author details are also mandatory.
  • Poster should include acknowledgments and institutional affiliation

Video Presentation

  • Due to busy schedule / lack of funding for attending conference/sudden changes in the program schedule, LUMIMINDS CONVENTIONS provides an opportunity to present in the conference by Video Presentation mode.
  • Speakers has to submit a 30 min prerecorded presentation related to the theme of the conference with good clarity in voice and video. This presentation will be played during the scientific session in your absence.
  • For registering to the video presentation, first speaker has to submit abstract and after acceptance, need to send a recorded presentation to our respective conference managers.
  • Registration price for Video presentation is 100 USD
  • Soft copy of the Video Presentation certificate will be mailed to the respective speaker. On request to receive the certificate hard copy to your postal address, additional 50 USD  has to be paid.

Exhibitor Guidelines and Benefits

  • LUMIMINDS CONVENTIONS are the best plat forms for networking and new business collaborations.
  • Can avail a 30 min Special Session in the first day of the conference for introducing your company and the product/services
  • One complimentary registration, two representatives can attend our conferences on one exhibitor registration.
  • Excellent place to showcase your products and services as the conference attendees has the chance to visit the booths 2-4 times in day.
  • One exhibit booth (Size-3X3 sqm).
  • Promotion and recognition of the Exhibitor company Logo and company profile in the respective scientific program, website, social media, Conference banner, brochures and flyer.
  • One A4 flyer insert in the conference kit.
  • Can avail an opportunity to sponsor One Poster Presentation Award.
  • Can avail attendees mailing list at Post conference

Media Partner

  • In order to establish a good networks, collaborations and company promotions, conference is the best venue where both international academia and industry professionals meet. Therefore, LUMIMINDS CONVENTIONS invites for media partnership with mutual benefits.
  • Media partnership offers brandingcompany logo promotion in all our social media, website, conference brochures and other related media and distribution of your company profile flyer during the conference along with our conference kit.
  • Company logo with size 300 X 150 and company website link will be promoted in our website and social sites.
  • Complimentary to this, you should promote our company logo (size 300 X 150) and website link in your website and social media.
  • No registration fee is charged against this partnership, only mutual promotions of company profile in our websites.
  • But for distribution of the company profile flyer at the conference venue will be charged. Cost will be communicated in the e mail based on the number of flyers.
  • For confirmation of the media partnership, scanned copy of the approval letter on the respective company letter head with duly signed by the section head.

 

 

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