Terms and Conditions

  • Conference RegistrationAspirants who are willing to attend LUMIMINDS conferences can confirm their slots in their respective categories by registering to the conference. We provide three modes of payment gateways for completing the registration process.

    Payment Modes

    Online: Stripe/Razor Pay

    PayPal

    Bank Transfer

    Registration Confirmation/Payment Receipt

    Once the registration is received from the participant, confirmation is sent to the respective registrant immediately via e-mail.

    Payment receipt will be sent in 24 hrs after the payment is done/confirmation received from the Bank

    Official Invitation Letter

    Conference Organizers will sent an Official Invitation Letter, once the registration process is completed. This invitation letter can be used for applying VISA and for applying funds from their respective Universities or Institutions.

    Cancellation and Refund Policy

    If due to a sudden unusual incident and where in a situation unable to transfer the registration to their colleagues, the registered participant can cancel his/her registration.

    He / She has the right to avail or demand for the refund.

    Refund will be given only after the completion of the conference with the deduction of service charges and the amount will be sent to the registrant account.

     

    The refund policy will be strictly based on the below criteria and no further discussions will be entertained. Your cooperation is appreciated.

     

    Before 60 days— Eligible for 100% refund with service charges deduction

    Within 30-60 days — Eligible for 50% refund

    Before 30 days —No Refund

     

    Accommodation Cancellation:

    As conference organizers we hire hotels for respective time towards conference venues and for providing accommodation for our delegates.

    Therefore we request all the participants who booked especially accommodation, contact us as early a possible maximum with in 30 days of the conference dates for any cancellation or for any changes in the arrival. This is because , hotels will have their own cancelation policies. Hence LUMIMINDS will advice the cancellation policy of respective hotel, prior to cancelling or amending your booking, to ensure you are fully aware of any non-refundable deposits.

    Registration Transfer

    Due to sudden unfavorable or busy schedule, registration can be transferred to their colleagues by taking prior confirmation from the respective conference manager by writing an email that includes the substituent name, affiliation, Participation category.

    Confirmation will be sent by modifying the payment receipt with necessary changes. The substitute participant has to carry this payment receipt to the conference.

    For more details contact:  contactus@lumiminds.info

    Registration Postponement

    Due to sudden unfavorable or busy schedule, Registrant speaker/delegate can transfer his/her registration to any one of the related LUMIMINDS conferences with in one year. 

    For more details contact: 

    Conference / Program Amendments

    Any changes in the conference schedule will be notified immediately to all the registered attendees via by e mail or will be displayed in the respective conference websites. So, we request to plan accordingly.

    Conference amendments will be only due to natural calamities or sudden terrorist explosions. At this point Conference dates will be changed to alternate dates or conference venue may be changed under severe circumstances. As these situations are unexpected, we request all the speakers/delegates to cooperate with us. No refund will not be granted at these circumstances. Due to change in the schedule or venue, some speakers/delegates may unable to attend to the alternate dates/venues.  We can understand the busy schedule of the speakers/delegates, so we give a chance to attend any of our conference related to your core area. We will transfer your registration to the respective conference of your interest. No extra charges will be collected, only need to pay for accommodation if the venue is been changed. And coming to program amendments, once after the final scientific program is been shared to all the attendees, some changes may be taken considerations from the speaker before the commencement of the conference. Considerations like, flight delay, early check in etc, at this point presentations order will be changed and will be notified to all by the conference chair/ Moderator before starting of the conference. Request to cooperate with us.

    Data Protection

    Submitted Abstracts received from the respective speaker will only be published after strict review process by our reviewers in our final scientific program book and in conference proceedings. Presentation of the Speaker will be asked by the organizers before or at the time of conference schedule only because to copy into the Desk top/Laptop to avoid time. Once the presentation is done, with the request of the Speaker, presentation slide will be deleted from the organizers system. Or else, Speaker may use their personal lap top at the time of conference with prior confirmation from the Conference Manager. We LUMIMINDS assure to all the Speakers that scientific research data will not be published or used by us until we have a exact confirmation from the Speaker.

    Privacy Policy

    Registered Speaker/Delegate for LUMIMINDS conferences personal information will not be shared to any one by any means of media. Except, LUMIMINDS as the conference organizer has the right to use the Speaker/delegate profile/affiliation information in all the supporting links and websites of LUMIMINDS for promotional purpose of the conferences only. Other than this, no means of sharing the information of the Speaker/delegate is completely against the law and the concerned person can avail Privacy policy protection rights.

     

    Liability

    LUMIMINDS conferences cannot be held liable for any loss, liability or damage to personal property.

    VISA

    Keeping in view of strict procedures by the respective immigration offices due to security reasons, we request you to go for VISA process immediately once you register for the conference. Necessary documents for VISA processing viz., Official Invitation Letter and Hotel Venue Confirmation letter will be provided by the Organizers. Except these two documents, no other official assistance will be provided from the organizers.

    Travel – Health Insurance

    Registration fee will not include any kind of insurance. It is the sole responsibility of the delegate to arrange appropriate insurance cover prior to attend the conference.

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